Medical Staffing Industry Terminology

“We specialize in allied health placements like rad techs, surg techs, and respiratory therapists.”; “Allied bill rates differ from RN rates in this market.”; “Add ARRT verification to the allied health compliance checklist.”

“Enter the submittal in the ATS and move the candidate to ‘Client Submitted.’”; “Sync the ATS with the VMS to reduce double entry.”; “Run a pipeline report from the ATS for tomorrow’s MSP call.”

“The ICU RN accepted a 13‑week night-shift assignment.”; “Extension offered—do you want to add 8 weeks to your assignment?”; “Guaranteed hours are 36 per week for this assignment.”

“Run OIG, SAM, and county crim checks in the background package.”; “Level II background check cleared this morning.”; “We’re waiting on a county hit; start may need to move.”

“BLS must be AHA and current through the entire contract.”; “Upload the nurse’s BLS card to the compliance file.”; “Candidate needs BLS renewal before orientation.”

“MSP approved a $110/hour bill rate for MICU nights.”; “OT bill rate is 1.5x the base.”; “There’s a VMS rate cap—bill can’t exceed $95.”

“The client wants to convert after 520 hours—what’s the buyout?”; “Our temp-to-perm conversion fee scales down over time.”; “Contract prohibits conversion without paying the fee.”

“This med-surg job requires a multistate compact license.”; “She has a Texas NLC license—good for other compact states.”; “Non-compact state will require endorsement.”

“Compliance packet is due 7 days before start.”; “We still need MMR titers and the N95 fit test in the packet.”; “Send the completed compliance packet to the facility.”

“Credentialing and PSV will take two to four weeks.”; “The credentialing coordinator requested updated references.”; “We can’t submit until credentialing requirements are met.”

“Our fee is 18% for direct hire RN placements.”; “This is a contingency direct hire search, no retainer.”; “90‑day placement guarantee applies.”

“Schedule a 10‑panel drug screen by Friday.”; “Non‑negative requires MRO review before clearing.”; “Upload the chain‑of‑custody form to the file.”

“Epic experience is required for this unit.”; “List Meditech and Cerner proficiency on the resume.”; “We’ll provide EMR training during orientation.”

“Our agency is the EOR and handles payroll and taxes.”; “We’ll use an EOR for compliance in that state.”; “The client wants the MSP’s EOR to onboard travelers.”

“Create the E‑Verify case within three business days of start.”; “The case shows employment authorized.”; “We’re not enrolled—partner EOR must run E‑Verify.”

“We had a week‑one fall‑off on nights.”; “MSP will penalize fall‑offs per the SLA.”; “We need a rapid backfill due to the fall‑off.”

“Goal is an 85% fill rate across the program.”; “Low fill rate on telemetry—expand supplier panel?”; “Reduce time‑to‑submit to improve fill rate.”

“House float pool covers census spikes.”; “Travelers must float to sister units as needed.”; “Add float pool availability to the job posting.”

“This contract includes 36 guaranteed hours weekly.”; “Two facility‑initiated call‑offs are allowed without pay.”; “Guaranteed hours exclude orientation.”

“Send medical docs via HIPAA‑compliant portals only.”; “Complete HIPAA training during onboarding.”; “The BAA governs HIPAA data handling with the MSP.”

“Weekly housing stipend is $900 if tax‑home qualified.”; “Stipend amounts align with local GSA limits.”; “Provide proof of tax home to receive tax‑free stipends.”

“Complete I‑9 Section 2 within three business days.”; “We use remote I‑9 verification.”; “Store I‑9s separately from personnel files.”

“Client prohibits 1099 nurses—W‑2 only.”; “ICs must carry their own malpractice and general liability.”; “Assess IC status to avoid misclassification risk.”

“MMR and Varicella titers must be positive.”; “Hep B surface antibody is non‑reactive—offer booster.”; “Attach titer lab results to the compliance file.”

“We maintain Joint Commission HCSS Gold Seal status.”; “Audit for HCSS renewal is next quarter.”; “Follow HCSS standards for competency checklists.”

“Require $1M/$3M limits for clinicians.”; “Claims‑made policy will need tail coverage.”; “Collect the provider’s COI before start.”

“Locums hospitalist needed, 7‑on/7‑off.”; “Rate is $220/hour plus call pay.”; “Privileging for this locums role takes ~60 days.”

“The MSP runs the program and sets the rate card.”; “Submit candidates through the MSP’s VMS.”; “Our MSP wants to expand the supplier panel.”

“We’re at a 30% markup on a $70 pay rate.”; “Target margin is 22% after burden.”; “Raising stipends lowers margin unless the bill rate increases.”

“Annual N95 fit test is required for this unit.”; “Submit the model and size with the fit-test card.”; “Schedule the fit test before the start date.”

“One no‑call no‑show triggers immediate removal.”; “Bill reductions apply for NCNS events.”; “Document the no‑call no‑show in the associate file.”

“The supplier agreement has a 12‑month non‑solicit.”; “Non‑compete bars direct client engagement post‑assignment.”; “Honor candidate ownership and non‑circumvention.”

“Run monthly OIG LEIE checks for all active clinicians.”; “An OIG hit requires immediate removal.”; “Save the LEIE screenshot in the compliance file.”

“Onboarding call covers first‑day logistics and access.”; “Send the onboarding packet via DocuSign.”; “Start is delayed—onboarding still waiting on titers.”

“This pay package is $3,100/week blended.”; “Break down the taxable base and stipends for the traveler.”; “We adjusted the pay package after the bill rate change.”

“Per diem ICU RNs needed this weekend.”; “PRN pool covers last‑minute call‑offs.”; “Per diem shifts pay a higher hourly rate, no stipends.”

“PSV of RN license completed via Nursys.”; “Verify education directly with the school.”; “Document PSV in the credentialing log.”

“Temporary privileges requested to expedite start.”; “Privileging committee meets next month.”; “Missing case logs are delaying privileging.”

“Rapid response ICU traveler needed within 48 hours.”; “Crisis rates may apply to rapid response roles.”; “We’ll use an abbreviated compliance checklist.”

“VMS rate cap is $100/hour for med‑surg.”; “We can’t exceed the cap even for nights.”; “Request an exception to the rate cap for Cath Lab.”

“Get the candidate’s RTR before submitting in the VMS.”; “RTR prevents duplicate submittals.”; “RTRs expire after 30 days for this MSP.”

“SLA requires submittal within 24 hours of release.”; “Penalties apply for missed starts per the SLA.”; “We review SLA metrics monthly with the MSP.”

“Target a 3:1 submittal‑to‑hire ratio.”; “High ratio suggests inadequate screening.”; “Intake with the manager improved our ratio.”

“Agency provides a two‑year tail on claims‑made policies.”; “Tail is required when changing malpractice carriers.”; “Contract clarifies who pays for tail coverage.”

“No tax home—stipends must be paid as taxable.”; “Maintain duplicative expenses at your tax home.”; “We recommend travelers consult a tax professional on tax home status.”

“MSP wants a 10‑day time‑to‑fill.”; “Credentialing delays are increasing time‑to‑fill.”; “Talent pools reduced our time‑to‑fill by 30%.”

“Weekly stipends are $1,500 housing and $450 M&IE.”; “Adjust stipends based on local GSA benchmarks.”; “Stipends pause during unpaid time off.”

“Submit through the VMS by 5 p.m.”; “VMS auto‑rejects duplicate candidates.”; “Upload compliance docs directly in the VMS.”

“Travelers are W‑2 employees of our agency.”; “W‑2 status includes tax withholding and benefits.”; “Collect the W‑4 during onboarding.”

“Ensure workers’ comp coverage in every placement state.”; “Report workplace injuries within 24 hours.”; “WC job codes vary by role and risk.”